School Recordkeeper
is a fully featured Student Information System (SIS) and database solution for schools. From K–12 through higher education, it lets you invest in a single system to manage student records, scheduling, staff, locations, calendars, and more.Beyond the standard SIS foundation, School Recordkeeper can be configured for specialized programs and unique requirements—including alumni tracking, grants and scholarship tracking, medical accommodations, special learning programs, student surveys, and conference programs. In other words, you are not locked into a rigid platform: School Recordkeeper is designed to be customized.
Our focus is custom school software, not forcing every school into a one size fits all roadmap. Start with the version that fits today, then expand and refine over time with additional fields, rules, workflows, reports, and modules as your requirements change.
Built for long term continuity.
Vendors change. Products get acquired. Roadmaps shift. Your school should not lose control when that happens.School Recordkeeper uses open source web technology for online modules and the licensed FileMaker platform for the local database. If RecordKeeper ever ceases operations, our agreement provides that our custom code is released to you, helping protect your investment and keep your system running long term.
Hybrid Architecture for Reliability and Data Ownership
Run School Recordkeeper as a local client/server SIS on Mac or Windows using FileMaker, then extend access through optional web modules. This model supports continuity during internet disruptions, straightforward backup/restore, and long-term data retention under your school's control. Complete cloud option is available as well.Learn more...
Customizable Database
School Recordkeeper is built on the FileMaker platform and designed for customization. Your master SIS database is stored locally at your school for primary administration and long-term control. Tailor the system to your exact needs with custom fields, validation rules, automated methods/workflows, and school-specific reports. Your data and processes fit your programs, not a rigid one-size-fits-all platform.Learn more...
Cloud Access
School Recordkeeper includes optional online modules that connect to your local client/server SIS—so staff and students can view and submit information through a portal without requiring access to the admin database. The local FileMaker database remains the long-term system of record for storage, reporting, and backups.Designed to reduce risk and improve reliability Because your primary data stays local, you can limit what's exposed online, control exactly what the portal publishes, and continue operating even when internet service is unreliable. Sensitive records can remain local-only or be removed from web access when needed, helping reduce the attack surface compared with cloud-only systems. View Cloud Modules...
Data Migration
Moving from one system to another can be tedious, but it is essential for continuity and long term access to your records. We provide migration services to extract data from legacy systems, convert data structures, and map your information into School Recordkeeper in a way that supports reporting and future growth.Once your data is in Recordkeeper, it can be exported in multiple formats when needed. For disaster recovery and archival access, any Recordkeeper backup can be opened as a launchable copy of your system, allowing you to review historical data without complex server dependencies.
Storage for all Your needs
School Recordkeeper stores and organizes the core data your school needs to run day-to-day,
including:
Students & Academics
- Student records
- Schedules & transcripts
- Grades
- Attendance (daily and period/class)
- Assignments, quizzes, and tests
Courses & Enrollment
- Course catalog
- Course sections
- Enrollment rosters
Staff, Rooms & Scheduling
- Teacher/staff records
- Teaching assignments
- Room/building schedules
- Room scheduling & conflict tracking
Expand with Modules & Integrations
Add optional modules (such as books and inventory) and integrate with your other software. Custom features, fields, reports, and workflows can be added to match your school’s exact needs.
More Modules...
Customized Reports and Exports
With 200+ built-in reports, School Recordkeeper makes it easy to produce the documents schools rely on every day. Reports are fully customizable for branding, fields, and formattingâincluding transcripts, grades, attendance, letters, discipline, action forms, and parent communications.Need something specific? We can create custom searches, exports, and one-click reporting tools tailored to your program requirements. Learn more...